AI assistant for recruiters — outreach and scheduling

The first recruiter to reply usually gets the candidate. The one who sends a sloppy message usually loses them. That's the whole job in two sentences, and it's why an AI assistant has to be fast on the draft and careful on the send. Arlo drafts quickly, then waits for a human to approve anything that reaches a candidate. It runs inside iMessage, SMS, Slack, and live phone calls, so you're not logging into one more dashboard to do it.

Move first on candidate outreach

Good candidates answer whoever texts them first. Arlo writes the first-touch message from a role brief and the candidate's background, and it replies to inbound texts while you're stuck in an interview or away from your desk.

It holds a consistent voice across dozens of live threads, which matters more than it sounds when you're running forty conversations at once and half of them blur together. And because it works over iMessage and SMS, candidates get a real text, not a link to a portal they'll never log into.

Schedule interviews without the back-and-forth

Coordinating a candidate, a hiring manager, and sometimes a four-person panel is the time sink everyone underestimates. Arlo proposes times that fit the hiring team's calendar, confirms with the candidate over text, and books the slot. It handles reschedules and reminders on the same thread, and it does the time-zone math so a candidate in Berlin never gets an invite set to your local clock.

Follow up so no candidate goes dark

Pipelines leak at the follow-up stage, almost always. Arlo keeps persistent memory on every candidate and nudges at the right moment: a check-in after an interview, a re-engagement text to someone who went quiet three weeks ago, the reply routed straight back to you. Every morning it sends a briefing of what moved across your pipeline overnight, so the first thing you read isn't a cold inbox.

Update the ATS, even one with no API

Data entry eats hours, and the worst culprits are the old applicant-tracking systems that never shipped a usable integration. Arlo logs in once through a secure browser session and works the screen like a person would: clicking, reading, filling forms.

• Move candidates between stages and log interview notes.
• Update the CRM after a call so the record matches what actually happened.
• Reach across the 3,000+ tools Arlo connects to, plus any web app behind a login.

Approvals keep candidate messages safe

Candidate communication is reputation-critical, so Arlo treats every send as a governed action. Drafts, sends, and tool writes wait for a reviewer you pick. Policy is set per run, and every tool call, source, and approval lands in a full audit trace you can pull up later.

Task	Arlo drafts	You approve	Channel
First-touch outreach	Yes	Yes	iMessage / SMS
Interview confirmation	Yes	Optional	iMessage / SMS
ATS stage update	Yes	Per policy	Secure browser
Post-call recap to manager	Yes	Optional	Slack

Prep for calls and recruit on the move

Arlo can join a live phone call and brief you before one. Text it from Slack or your phone between meetings: "what's the latest with the senior backend candidate?" You get a grounded answer pulled from memory and your connected tools, not a guess. It captures call outcomes and next steps so you're not typing up notes afterward, and the whole thing feels like texting a coworker who already did the reading.

Recruiting and sales run the same play: fast, personal, high-volume outreach with a clean handoff. If your team does both, the AI assistant for sales page covers the pipeline side, and the AI colleague glossary explains how Arlo fits across a team. More in resources.

Hiring doesn't end at the offer. For onboarding, policy questions, and the people-ops ticket queue that follows, see AI HR agent.

Frequently asked questions

What does an AI assistant do for a recruiter? It handles candidate outreach and replies over text, books interviews, runs the follow-ups that otherwise slip, and updates your ATS or CRM. Arlo works in iMessage and SMS, Slack, and on live calls, and reaches no-API tools through a secure browser session.

Will it message candidates without my approval? No. Candidate-facing messages route through an approval first — Arlo drafts, you approve. That matters more in recruiting than most functions, because a clumsy automated message to a candidate costs you the candidate.

Can it text candidates rather than email them? Yes, over iMessage and SMS, which is where response rates actually are. Speed of first contact is the main advantage — it can reply within seconds of a candidate responding.

Can it update our ATS if there's no API? Yes. For an ATS that never shipped an API, it signs in once through a secure browser session and updates records by hand, under the same approvals and audit trail as an API call.

Can it schedule interviews across several calendars? Yes — it handles the back-and-forth of finding a slot that works and books it, instead of you brokering times between a candidate and a hiring panel.

Does it help with call prep? Yes. It can pull together the candidate's background and the role context before a screen, and it can join you on the move via phone calls.

Try Arlo

Put an AI colleague on your recruiting pipeline. It texts candidates, books interviews, and updates your ATS, with every message reviewed before it sends. Get started.